Which AI path fits you?
LocalLLMGear

Local AI for your inbox and invoices

A local model, running on hardware in your office, picks the invoices out of your mailbox, reads them and files them into your accounting. The processing happens on your own hardware: your mail and invoices are not sent to cloud AI services.

What the setup does

Every setup is built around your mailbox, your accounting tool and your filing rules. What exactly is automated is agreed before anything is installed.

Where your data goes

The model runs on a machine in your office. Mails and invoice files are processed on that machine. No cloud AI service is involved, so none of them sees your documents.

What does not change: your mailbox stays with your mail provider, and your accounting stays where it is today. A local model removes one party from the chain. It does not make your processing GDPR-compliant on its own, and your existing obligations for e-mail, accounting and retention stay as they are.

Hardware

The model needs a machine in your office with enough memory for it: a small workstation with a suitable GPU, or a Mac with enough unified memory. The hardware is paid separately and belongs to you. Which machine fits depends on your invoice volume and the model. These guides show what we look at:

What it is not

It is not bookkeeping or tax advice, and it does not replace the person who signs off your accounts. A model can misread an unusual invoice, which is why the setup keeps a check for cases it is unsure about.

Ask about a setup

Write a short e-mail about your mail system, your accounting software and roughly how many invoices arrive by e-mail each month. It goes to Viacheslav Spitsyn, who runs LocalLLMGear.

Email [email protected]

How we handle your e-mail is described in our privacy policy.

Frequently asked questions

Does my mail leave the office?+

Not to an AI service. The model runs on hardware in your office and reads the mail there. Your mailbox stays with the provider you use today, and if your accounting software is a cloud product, the filed invoice goes there just as it does now.

Which mail systems and accounting tools does it work with?+

That is settled per setup. Before anything is installed, we check how your mailbox can be read and how your accounting software accepts documents. If a combination does not work cleanly, we say so instead of forcing it.

What does it cost?+

There is no price list. The setup is custom, and the hardware is paid separately. Both depend on your mail system, your accounting tool and how many invoices you handle.

Is it accurate enough to run unattended?+

Recognition depends on your invoice layouts and on the model, so we do not promise an accuracy figure. The setup includes a point where a person checks what the model was unsure about before it is filed.

Does this make our processing GDPR-compliant?+

Not by itself. It removes one party from the chain: no cloud AI service sees your mail or invoices. Your existing obligations for e-mail, accounting and retention stay as they are.